{"id":8972,"date":"2014-12-23T06:49:20","date_gmt":"2014-12-23T06:49:20","guid":{"rendered":"https:\/\/ca.syspro.com\/blog\/santas-erp-system\/"},"modified":"2025-03-19T10:12:18","modified_gmt":"2025-03-19T08:12:18","slug":"santas-erp-system","status":"publish","type":"post","link":"https:\/\/ca.syspro.com\/blog\/erp-for-manufacturing\/santas-erp-system\/","title":{"rendered":"Santa\u2019s ERP System"},"content":{"rendered":"

I\u2019ve been in the ERP business for a while now and have helped all sorts of organizations with their systems\u00a0from non-profit, to government, to businesses small and large.<\/p>\n

One of the most interesting and complex ERP deployments that I\u2019ve had the pleasure of participating in was for Santa (and Santa generously gave me permission to share what we did for him so that other businesses can learn from his lessons).<\/p>\n

<\/p>\n

<\/h2>\n

CRM<\/h2>\n

CRM is a critical element of Santa\u2019s operation. Keeping track of who is naughty and who is nice requires exhaustive records and for that you need a very good CRM.<\/p>\n

Tracking relative naughtiness is difficult since it is rarely true that any individual falls squarely in one camp or the other. Instead Santa uses a metric called Naughty-Rank which takes weighted values for all of the naughty and nice actions throughout the year and then computes a score between 0 and 1. The closer an individual is to one the higher the confidence is that the individual in question is actually naughty.<\/p>\n

These values are stored in CRM throughout the year. Processing this data is the real nightmare before Christmas. On Christmas Eve, Santa buys up spot instances of all of the computing power he can find to supplement his data center. All of this computing power, with backups and redundancies, feedback in to CRM while also populating the nice list before being sent to Santa\u2019s printer array.<\/p>\n

The era of electronic surveillance has greatly reduced the number of personnel required to track the Naughty-Rank, but it is still a massive undertaking. That\u2019s why agents in the field use their mobile devices<\/a> to log everything in to CRM on the go.<\/p>\n

Meta-data and intercepted conversations (note: it\u2019s legal to intercept phone and Internet conversations as long as one party is not a citizen of the North Pole) produce a massive amount of data that is beyond the capacity of elves to monitor manually. Santa relies on a secret data warehouse to automatically process all of this information and separate naughty thoughts from the noise. Any information caught in this dragnet goes in to the individual\u2019s CRM record without that individual being notified or having recourse to appeal.<\/p>\n

<\/h2>\n

Purchasing and Supply Chain<\/h2>\n

Santa\u2019s supply chain<\/a> is truly something to behold. While other manufacturers are trying to find suppliers nearer to their facilities to reduce shipping costs, lead times and support just-in-time manufacturing, Santa\u2019s production is remote resulting in exceptionally long lead times.<\/p>\n

Forecasting is limited to calculating population growth and periodically calculating Naughty-Rank for a sample population so that Santa is not caught off guard by a bad year. And yet, it works as Santa is able to consistently deliver perfect customer service to those on his nice list.<\/p>\n

Some whisper that before Santa got an ERP system he would tweak the Naughty-Rank threshold for getting on the nice list to match his year-end inventory. So far Santa has escaped the attention of regulatory authorities in this matter and the statute of limitations is fast approaching.<\/p>\n

<\/h2>\n

Production<\/h2>\n

Santa uses surprisingly primitive production methods. A surfeit of cheap elf labor has meant that Santa hasn\u2019t had to modernize his production facilities the way other manufacturers have.<\/p>\n

The operation is incredibly effective and perhaps brutally so. The elves run on two twelve-hour shifts seven days a week.<\/p>\n

Despite working conditions that seem like an invitation to error and accident and a large variety of products that preclude long production runs, the elves are remarkably efficient at routing production intuitively through the shop floor.<\/p>\n

We tried to convince Santa to use a graphical planning solution, but he just scoffed \u201cbah, let the elves sort it out.\u201d<\/p>\n

We did implement production tracking using a bar-coding system, but Santa, who doesn\u2019t employ a dedicated production planner<\/a>, doesn\u2019t bother using it despite having real-time data on the progress of jobs and bottlenecks.<\/p>\n

<\/h2>\n

Inventory and Fulfillment<\/h2>\n

The seasonality of Santa\u2019s business means that there are few opportunities for improving inventory management<\/a>.<\/p>\n

Just-in-time production is out simply because Santa\u2019s factories simply can\u2019t produce fast enough to keep up in peak demand seasons.<\/p>\n

Where other businesses would require multiple third-party logistics partners, Santa is able to fulfill during peak demand using only a sleigh and nine reindeer.<\/p>\n

<\/h2>\n

Payroll<\/h2>\n

One of the advantages of doing business in the North Pole is the laissez-faire regulatory climate\u2014no taxes, no regulations, little oversight. Santa is a very shrewd and ruthless businessman.<\/p>\n

Payroll<\/a> was simply not a requirement. \u201cHo-ho-ho,\u201d he said, \u201cI\u2019ll handle it\u201d when we were talking about his implementation requirements.<\/p>\n

Far-be-it for me to criticise a customer, but I suspect that his labor practices are not entirely in alignment with what is considered acceptable by most businesses.<\/p>\n

<\/h1>\n

Distribution Logistics<\/h1>\n

If you stop to think about it one of the most fascinating parts of Santa\u2019s operation is planning to deliver<\/a> goods to several billion homes around the globe in a 24-hour span.\u00a0 Of course working east to west is required to \u201cfollow the sun\u201d around the world, with extremely complex route-planning required. The addition of GPS and SatNav has helped immensely, but at the end of the day it\u2019s all about getting the sleigh loaded and out the door on time, at about 1 minute to midnight on the 24th<\/sup>.<\/p>\n

And that\u2019s about all the secrets I\u2019m able to divulge \u2013 Santa tends to hold his IP quite close as a trade secret. Not that there\u2019s a lot of competition, but he\u2019s planning to keep it that way.<\/p>\n","protected":false},"excerpt":{"rendered":"

Reading Time: <\/span> 4<\/span> minutes<\/span><\/span>I\u2019ve been in the ERP business for a while now and have helped all sorts of organizations with their systems\u00a0from non-profit, to government, to businesses small and large. One of the most interesting and complex ERP deployments that I\u2019ve had the pleasure of participating in was for Santa (and Santa generously gave me permission to … Read more<\/a><\/p>\n","protected":false},"author":178,"featured_media":8973,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"_monsterinsights_skip_tracking":false,"_monsterinsights_sitenote_active":false,"_monsterinsights_sitenote_note":"","_monsterinsights_sitenote_category":0,"footnotes":""},"categories":[21],"tags":[],"class_list":["post-8972","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-erp-for-manufacturing"],"acf":[],"yoast_head":"\nSanta\u2019s ERP System<\/title>\n<meta name=\"description\" content=\"How ERP can assist with even the most complex of manufacturing and distribution companies\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, 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