ERP Implementation

SYSPRO IDEAL ERP Implementation

ERP Implementation Software – Delivering the right solution to meet your business goals and objectives

A successful ERP solution is the foundation on which companies can launch new initiatives, streamline and improve existing operations, reduce costs and grow the bottom-line. But even the best ERP solutions count for nothing if they are not implemented properly. So, why trust SYSPRO with your ERP implementation?

Our Consulting Services team is uniquely equipped to enable your business to unlock strategic value from your investment in SYSPRO. The team is represented by Project Managers and Consultants of all disciplines, who combined have many years of experience successfully implementing complex ERP projects within a wide range of industries. With over 40 years of practical hands-on experience, SYSPRO are experts in enabling business capability through ERP software. We take the time to understand your strategic business needs and desired outcomes, working as a trusted advisor, helping you to spend more time with your customers, creating greater value for your business. So, while our IDEAL implementation methodology provides the structure and flexibility to enable and de-risk your ERP implementation, SYSPRO’s certified Project Managers work to guide your project team to deliver a fit for purpose ERP solution, with a focus upon business outcomes not technology outputs. This ensures a successful implementation and roadmap to reaping a return on investment on your ERP project for many years to come.

A scalable, structured and phased approach for ERP success

50%

Nearly 50% of companies are soon planning or have already started to acquire to upgrade an ERP system.

source: technologyevaluation.com

Uses our experience and knowledge of best practices to your benefit
Provides visibility to and accountability of our activities and services
Uses your resources effectively
Empowers you and your employees to know and leverage the solution for your business
Scales to meet the complexity or simplicity of your implementation needs and your company’s capabilities

Implementation methodology – SYSPRO IDEAL project administration foundation

The foundation of IDEAL lies in the project administration, controls and governance activities that we perform throughout the Implementation. Best practices in project management ensure that the project is meeting its defined objectives and remains on track within the defined scope. It also ensures costs are kept within budget and that resources are being managed effectively:

Project Management: Provides overall control and management of resources, scope, budget and timescales throughout the delivery of the project.

Stakeholder Management: Includes communication plans and definition of roles and responsibilities within the project team to help the team work together effectively.

Change Control: To capture any material changes from the agreed scope to the project timescale, scope and/or budget.

Quality Control: Project assurance activity to provide checks and balances around the project deliverables.

RAID Register: A key project control used to capture and track, Actions, Issues and Decisions.

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The five phases of SYSPRO IDEAL Implementation

The IDEAL Implementation Methodology consists of a FIVE PHASE approach:

Initiate Phase

Ensures all parties have an aligned understanding of the business, its requirements and the requirements of the project.

The implementation project begins with the Initiate phase. In this phase, the project teams from your organization and SYSPRO come together to plan the project activities, resources and timelines. The subsequent phases of the project are built upon the foundation created during the Initiate phase, and consists of the following activities:

Sales Handover Meeting
Resource Identification
Initial Scoping
Project Planning
Customer Start-up Meeting
Infrastructure Profile (applicable to on-premise installations only)

The phase is completed when the customer and SYSPRO have discussed and agreed the following:

Completed Site Infrastructure Profile
Approved Project Initiation Document
Project Plan Approval
Project Controls inc. RAID Register

Design Phase

The project team explores the business objectives and needs and designs a solution that will best meet those needs within the project parameters.

In the Design phase, the project team explores the business objectives and needs in detail and begins architecting the solution that will best meet those needs within the project’s parameters. Using the agreed deliverables (outputs) from the Initiate phase, the Design phase consists of the following principal activities:

Business Process Review
Solution Specification and Modeling
Gap Analysis (where applicable)
Initial Business Process Training

The agreement and approval of the Design phase outputs will shape the subsequent joint delivery plan for the remainder of the SYSPRO project. A completed Project Plan including all remaining activities, resources and the project schedule can be approved at this stage. The Design outputs may include:

Customization, Report and Stationery Register
Training Needs Assessment
Development Statement(s) of Work (where applicable)
Completed Design Document
Acceptance of Proposed Solution
Chart of Accounts Sign-off

Engineer Phase

The project team starts to configure and build the solution based on agreed design parameters. This phase includes customization, configuring a go-live system and simulating a live environment.

Installation Profile (application to on-premise installations only)
Sample Data Creation
Prototype Build
Solution Simulation
Test Script Creation
Data Migration Test
User Acceptance Testing

Formal acceptance of the prototype solution concludes the Engineer phase of the project with the following outputs:

Installation Profile
Completed Prototype and Prototype Sign-off
Completed customization (where applicable)
Training Attendance and Sign-off
Test Scripts
Masterfile Layout Spreadsheets for Import

Actualize Phase

Once the prototype build has been accepted, the time has come to actualize the implementation. Prior to going live, the final data is loaded and validated. The project team will train the people who will work on the new system to ensure users are ready and prepared to use the new software.

During the Actualize phase the following activities are undertaken:

Production Master
Data Import
End-user Training
Readiness Testing
Go/No-Go Review
Take on Balances
Balance the System and Sign-off
Cutover to SYSPRO (Go-Live)
Early Life Support including First Month End
Validation and Sign-off on First Month End Balances

The following outputs will conclude the Actualize phase:

Acceptance Custom Reports
Acceptance Stationery Formats
Acceptance Data Validation
User Preparedness Validation
Acceptance Production Company
Acceptance Go/No-Go Decision
Acceptance Opening Balances
Acceptance First Month End Balances

Leverage Phase

Once your new SYSPRO ERP solution is in place and everything has been balanced and signed-off and is being readily used, the Leverage phase begins where the focus shifts to evolving and improving your solution and ensuring continued customer satisfaction. Key to the Leverage phase are the following activities: